Frequently documents need to be certified to confirm their authenticity before being sent to an organisations or to another solicitor due to ongoing court proceedings. There are numerous differing occasions that require this or an affidavit to be authenticated and/or countersigned by a Commissioner for Oaths or Notary Public.
It can be confusing as to whether you need a Commissioner for Oaths or a Notary Public to assist you when it comes to the certification of documents.
A practising solicitor is automatically authorised by the Lord Chancellor to administer oaths and affidavits in England and Wales however, this can not be utilised if they are dealing with proceedings that the documents relate.
A Notary Public undertakes a two year course in order to certify documents that are to be used internationally rather than solely within the England and Wales jurisdiction. They may or may not be a qualified solicitor.
Nicholls & Nicholls are able to offer the services related to a Commissioner for Oaths.
The following fees, payable in cash, are prescribed by the Commissioners for Oaths (Fees) Order 1993/2297:
For taking an affidavit, declaration or affirmation £5.00
For each exhibit referred to and required to be marked or for each schedule required to be marked following the initial document £2.00
The fees are inclusive of value added tax where payable.
Notaries charge varying amounts and are not subject to the above fees. Some may charge around £50 to have the same document certified that a solicitor would charge £5. It is therefore important to make sure that if you require a document certified, that you first check if it is to be used in England and Wales only or if it is to be used abroad. If the former, a solicitor will be the best option. Many solicitors however, aren’t familiar with what is required in their role as a Commissioner for Oaths. Nicholls & Nicholls can assist with ease and often assist with last minute appointments for documents to be authenticated.
Firstly, contact us if you wish to attend at our central London office for documents to be certified.
Once an appointment has been scheduled, please ensure you bring the original document to the office. If this is not with you, the process can not be completed.
It may be necessary for you to provide evidence that you are the person signing a form. If this is the case, original photographic identification should be brought with you in case this is required.
Finally, the document(s) to be certified will be copied at the office, then signed, stamped and dated for your further use. Payment is in cash and the fees are documented above.